Event Co-ordinator
| Job type | Event Co-ordinator |
|---|---|
| Job Source | LMA International |
| Posted | 04/30/2008 |
| Employment type | Full time |
| Experience Level | 2 - 3 years |
| Salary Range | Not Specified |
| Location | Toronto |
| City | Toronto |
| State | Ontario |
| Country | Canada |
| Job Boards | Search LMA Job Bank |
Specific Responsibilities:
· Responsible for coordinating and overseeing firm events such as client events, social functions, charitable/promotional events and seminars
· Coordinate event logistics including facilities, food and beverage, transportation, A/V equipment, and/or entertainment
· Attendance is required during events to ensure all logistical requirements are met
· Source and recommend vendors, suppliers, caterers, promotional items, offsite venues, and negotiate costs
· Post public event information on the Firm’s website using the Content Management Tool
· Create and monitor event schedules and budgets
· Gather and help prepare material and coordinate logistics for Powerpoint presentations and their formatting as required
· Identify and resolve event issues to minimize complications
· Build and maintain positive relationships with vendors, caterers, suppliers and firm partners
· Work with marketing team – assist with creation of the graphic concept in order to create event invitations, both print and electronic, and any required handouts
· Create, update, maintain, and correct event information in the firm’s database
· Ensure database list of sponsors, clients and contacts are maintained for invitation lists in the Firm’s Client Relationship Management (InterAction) software
· Ensure invitations are sent, maintain the RSVP list, and send out attendance confirmation emails
· Assist with the production and maintenance of the monthly events calendar
Specific requirements
- College diploma in Business, Hospitality Management or Event Planning from a recognized College.
- Minimum 3 years’ relevant experience working in a Corporate or Professional services environment. Experience in event management, logistics and marketing is essential.
- Demonstrated knowledge of event management principles, methods and techniques.
- Confidence and a high degree of comfort in dealing with lawyers (partners and associates) and senior management.
- A demonstrated ability to project manage, and efficiently handle competing and/or shifting priorities.
- Must be a resourceful self-starter with a creative streak.
- Exceptional planning, coordination, and negotiation skills
- Strong written, verbal, diplomacy and organizational skills.
- An acute focus on detail and accuracy as well as a highly developed customer service bias.
- An understanding that this is a critical service function and can require a longer day in order to get the job done.
- A team player with energy, initiative and good humour.
- Excellent familiarity with MS Word, PowerPoint and Excel. Experience with InterAction (or other CRM software) and Content Management Tools for website editing is considered an asset.
Contact Details
Fasken Martineau DuMoulin LLP
Fasken Martineau is a leading Canadian business law and litigation firm consistently ranked among the best law firms in Canada with national presence in Vancouver, Calgary, Toronto, Ottawa, Montreal, Quebec City and international presence in London and Johannesburg. Fasken Martineau has the depth and breadth of expertise in both of Canada's legal systems, common and civil law, and in both of Canada's official languages English and French.