Basic Info

If specific hotel(s) desired , include hotel name:

If specific hotels not requested, list top 2 cities of choice. Please include areas within city if desired (ie near the airport or near the waterfront).

Any particular hotels or areas to avoid?

Preferred event pattern (ie Mon – Wednesday or Wednesday – Friday):

Preferred Date Range:

Please be sure that your suggested dates do not fall on any holidays or recognition days that should be avoided. Please also confirm no other regional conferences or LMA Board meetings fall on your suggested dates. To confirm, please reach out to your regional administrator.

Start Date

End Date

If exact dates required, please specify:

Dates to avoid (besides holidays, other LMA event dates):

Is this a 1 or 2 day event?

Please add in a brief agenda with expected number of attendees for each agenda item. (ie: Region reception: date, time, expected attendance. General session: date, time, expected attendance etc .)

Event Needs

Meeting Rooms

Please include expectations for each day, if a multi-day event.

Number of Attendees Expected

Number of Meeting/Reception/Food & Beverage Rooms

Configuration of Rooms

What is your meeting room rental budget/expected spend?

Will you need exhibit space? If yes, do you need a separate room or is foyer space ok?

Estimated number of exhibitors:

Sleeping Rooms

Number of Sleeping Rooms Per Night

Preferred Rate Range

Payment Method

Master Bill

Individual Payment Method

Food & Beverage

What is F&B budget/expected spend?

What is F&B schedule?

AV

List Requirements

Will internet be needed? If yes, specify for what.

Additional Comments

Information from previous years

What has worked well in the past? What has not? Have you had attrition in recent years? What was last years final attendance number?

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